NBC Universal Executive Search Coordinator in New York, New York

Job Number 35325BR

Job Title Executive Search Coordinator

Business Segment Staff

Sub-Business Corporate Human Resources

Posting Category Human Resources

About Us NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

Career Level Experienced

Country United States

State/Province New York

City New York


Position Overview

The Executive Search Coordinator will assist the East Coast Senior Director as well as the entire team as needed, in the day-to-day operations of Executive Search administration. This responsibility includes managing senior and C-level executives through a best-in-class search process, as well as interfacing with internal senior HR leadership, including the Chief Talent Officer and senior NBCU executive leadership. Additionally, the coordinator will act as a liaison between the Research and Search Consultant groups within the Team, as well as assist in managing the knowledge management process and the in-house database system. We like working with people who take a proactive problem-solving approach, think ‘outside-the-box,’ and who take great pride in their work. You’ll help us to provide an amazing candidate experience to all!

The successful candidate will have strong project management skills, ability to execute 5-star customer service and possess exceptional professional presentation, oral and written skills. He/She will exercise excellent judgment, have a strong sense of collaboration and communication, be able to think of creative/nonlinear solutions to sourcing challenges, and be able to function in a highly confidential environment. In addition to administrative support, the Coordinator will assist in researching/sourcing candidates, as directed, and will have responsibility for data entry of research into the NBCUniversal content management system daily.


  • Own interview scheduling with candidates and hiring managers to ensure a smooth interview experience

  • Research/Source candidates, including daily data entry into content management system

  • Manage candidate tracking in applicant tracking system (BrassRing) and content management system (Encore), as needed, and assist in managing compliance

  • Own the New Hire On-Boarding Process including preparation of offer/transfer letters and contracts, initiating background checks and communicating with clients and new hires to ensure a smooth on boarding experience

  • Prepare Status Reports and PowerPoint presentations for Executive Search, as assigned

  • Collaborate with the Coordination Team on reporting and group best practices

  • Ensure client satisfaction

  • Own special projects, as assigned

  • Provide administrative (i.e. expenses and booking travel) duties, as needed

  • Support the Vice President and Executive Search team, as needed


Required Qualifications

  • 1+ years of experience in recruiting, candidate sourcing, recruitment operations, human resources or related experience meeting fast paced client needs

  • Proven working experience with Microsoft Office Suite, in particular with Outlook, PowerPoint and Excel

Desired Characteristics

Desired Qualifications

  • The successful candidate has direct experience and/or strong interest in Executive Search

  • Accustomed to problem solving issues for clients/customers and be willing and able to handle a “Fast and Furious” work flow (paperwork/administrative/data entry)

  • Successful candidates should possess a natural, yet professional ease at working with and relating to the needs of clients in a fast-paced, ever-changing environment

  • Candidates should have exceptional communication skills, with the professional savvy of communicating at all levels

  • Extremely flexible, highly organized, and able to easily shift priorities

  • Possess exceptional follow-through and attention to detail

  • Candidates should be comfortable and willing to take on the administrative duties, heavy work flow processing, as well as work with clients to problem-solve issues

  • Strong sense of “customer service"

  • Strong business ethics, including the ability to work in a highly confidential workspace

  • Knowledge of and interest in pop-culture, entertainment and television, and how it relates as a business

  • Bachelor's degree

We are an equal opportunity employer, offering a great work environment, challenging career opportunities, professional training and competitive compensation. Clickto view the NBCUniversal Candidate Privacy Statement.