NBC Universal Executive Search Coordinator in New York, New York
Job Number 35325BR
Job Title Executive Search Coordinator
Business Segment Staff
Sub-Business Corporate Human Resources
Posting Category Human Resources
About Us NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
Career Level Experienced
Country United States
State/Province New York
City New York
The Executive Search Coordinator will assist the East Coast Senior Director as well as the entire team as needed, in the day-to-day operations of Executive Search administration. This responsibility includes managing senior and C-level executives through a best-in-class search process, as well as interfacing with internal senior HR leadership, including the Chief Talent Officer and senior NBCU executive leadership. Additionally, the coordinator will act as a liaison between the Research and Search Consultant groups within the Team, as well as assist in managing the knowledge management process and the in-house database system. We like working with people who take a proactive problem-solving approach, think ‘outside-the-box,’ and who take great pride in their work. You’ll help us to provide an amazing candidate experience to all!
The successful candidate will have strong project management skills, ability to execute 5-star customer service and possess exceptional professional presentation, oral and written skills. He/She will exercise excellent judgment, have a strong sense of collaboration and communication, be able to think of creative/nonlinear solutions to sourcing challenges, and be able to function in a highly confidential environment. In addition to administrative support, the Coordinator will assist in researching/sourcing candidates, as directed, and will have responsibility for data entry of research into the NBCUniversal content management system daily.
Own interview scheduling with candidates and hiring managers to ensure a smooth interview experience
Research/Source candidates, including daily data entry into content management system
Manage candidate tracking in applicant tracking system (BrassRing) and content management system (Encore), as needed, and assist in managing compliance
Own the New Hire On-Boarding Process including preparation of offer/transfer letters and contracts, initiating background checks and communicating with clients and new hires to ensure a smooth on boarding experience
Prepare Status Reports and PowerPoint presentations for Executive Search, as assigned
Collaborate with the Coordination Team on reporting and group best practices
Ensure client satisfaction
Own special projects, as assigned
Provide administrative (i.e. expenses and booking travel) duties, as needed
Support the Vice President and Executive Search team, as needed
1+ years of experience in recruiting, candidate sourcing, recruitment operations, human resources or related experience meeting fast paced client needs
Proven working experience with Microsoft Office Suite, in particular with Outlook, PowerPoint and Excel
The successful candidate has direct experience and/or strong interest in Executive Search
Accustomed to problem solving issues for clients/customers and be willing and able to handle a “Fast and Furious” work flow (paperwork/administrative/data entry)
Successful candidates should possess a natural, yet professional ease at working with and relating to the needs of clients in a fast-paced, ever-changing environment
Candidates should have exceptional communication skills, with the professional savvy of communicating at all levels
Extremely flexible, highly organized, and able to easily shift priorities
Possess exceptional follow-through and attention to detail
Candidates should be comfortable and willing to take on the administrative duties, heavy work flow processing, as well as work with clients to problem-solve issues
Strong sense of “customer service"
Strong business ethics, including the ability to work in a highly confidential workspace
Knowledge of and interest in pop-culture, entertainment and television, and how it relates as a business
We are an equal opportunity employer, offering a great work environment, challenging career opportunities, professional training and competitive compensation. Clickto view the NBCUniversal Candidate Privacy Statement.