NBC Universal Coordinator, Global Mobility in Orlando, Florida
Job Number 32897BR
Job Title Coordinator, Global Mobility
Business Segment Parks & Resorts
Sub-Business Universal Orlando
Posting Category Human Resources
About Us NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. It is the policy of NBCUniversal and NBCUniversal's affiliated businesses to consider all qualified applicants for employment without regard to race, color, religion, national origin, sex (including pregnancy) sexual orientation, age, disability, veteran status or other characteristics protected by law.
Career Level Entry-Level
Country United States
The Coordinator, Global Mobility is responsible for administering all aspects of expatriate assignments. Monitors processes and procedures for the timely and efficient immigration, tax and relocation of assignees. Maintains accurate tracking and recordkeeping of assignees, expenses, taxes and business travelers. Assists with expatriate communications, meetings and GM website maintenance.
Assists in the completion of the GM Initiation Form. Assists in the coordination of payroll transfers, system updates and split payroll changes with HR business partners, HR Ops and Payroll. Assists in the completion of GM Change Form to instruct personal and/or job changes. Works with Representative, Global Mobility to document and coordinate international training programs, including local housing and transportation.
Coordinates the data collection, review and tracking of business traveler travel dates and compensation with payroll and tax provider. Ensures all documentation is collected and provided for timely filing of returns. Tracks year-end tax report filing and settlements. Assists in the coordination of collection and tracking of settlement monies due.
Coordinates immigration documentation collection and liaises with assignee and immigration counsel to complete document legalization. Tracks passport and visa expiration dates and assists with passport and visa renewal. Assists with the coordination of immigration-related medical exams and immunizations.
Liaises with domestic HR business partners to assist in the coordination of one-way moves and intra-country moves. Initiates vendor services, tracks status and reports expenses.
Prepares Letters of Assignment, Employment Contracts and assists with coordinating Secondment Agreements. Prepares and tracks Certificates of Coverage for Totalization Agreements, when available. Updates/revises assignee and administration documentation as required. Coordinates signatures. Creates and maintains files.
Creates and updates content on GM website and shared data repositories; creates links to third party sites. Assists in the preparation of presentations for group meetings and coordinates logistics of group meetings.
Liaises with travel and relocation companies to coordinate assignees’ pre-move, home leave visits and repatriation flights. Tracks home leave and records assignee time-off.
Maintains assignment tracker to complete service initiations on-time for expatriation and repatriation. Coordinates with HR business partners for Org Chart changes. Tracks relocation and destination services provided by assignee. Notifies Representative, Global Mobility of any delays or service concerns. Coordinates with HR business partners to update system records and payroll transitions. Tracks exception requests and processing and assists with financial reporting as needed.
Recommends changes or updates to GM policies, processes, flow charts, RACIs and communication templates to help streamline the process and enhance satisfaction.
Understands and actively participates in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities.
Performs other duties as assigned.
EDUCATION and/or EXPERIENCE: High school degree or GED is required.
Associate’s degree (AA) in Business, Paralegal or related field required. Bachelor’s degree in Finance, Tax, Human Resources, Business Administration or related field preferred.
1-3 years of relevant employee relations, compensation, payroll, human resources business partner and/or paralegal preferred.
1-3 years of relevant global mobility, expatriate coordination, international payroll or tax preferred.
Previous experience in international human resources and/or international payroll issues preferred; or equivalent combination of education and experience.
Your talent, skills and experience will be rewarded with a competitive compensation package.
We regret, due to the volume of responses, only applicants of interest will be contacted. Universal is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Universal Orlando via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Universal Orlando HR/Recruitment will be deemed the sole property of Universal Orlando. No fee will be paid in the event the candidate is hired by Universal Orlando as a result of the referral or through other means.
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