NBC Universal Senior Coordinator, Engineering-Universal Orlando Resort in Orlando, Florida

Job Description

JOB SUMMARY: Responsible for managing, assessing and organizing activities and projects in support of Engineering/QA Department. This position is responsible for managing and coordinating technical functions as well as interfacing with team members and customers, writing project scopes, and tracking all aspects for various assigned projects.

MAJOR RESPONSIBILITIES

  • Manages and is responsible for organizing team activities and projects to include: generating scopes of work for routine, entering EAR’s, tracking all action items and ensuring all issues are resolved. Tracks documentation including 1Rs, QC reports, ECNs, DCNs, temporary deviations, and bulletins (operation and maintenance) for the department. Develops contracts for routine with included schedule and budget details. Receives services and products as well as facilitates payment by providing AP with necessary documentation for timely payment of invoiced milestones/lump sums. Works closely with Engineers and Vendors writing and executing project contracts, tracking the status of projects communications and schedules. Determines, writes and reviews preventative maintenance (PM) procedures, ensures procedures are entered into the system, and tracks and follows up on compliance by Tech Services.

  • Manages and is responsible for providing detailed scope of work, written procedures, budget, and estimated time, material and resources needed to successfully complete capital projects. Tracks all action items and ensures resources are assigned through completion of the projects, coordinating and scheduling work flow of projects. Tracks Engineer’s time on these projects. Ensures all issues are resolved.

  • Manages and tracks all correspondence between customers, vendors and project team to provide back-up documentation. Disseminates/updates related information from/to the project team members through meetings, training and distributed documents to manage the process. Interfaces with Ride and Show, Document Control, Central Shops, Legal, Planned Work, Quality Control, Accounts Payable, Capital Finance, Operational Finance, Purchasing, Information Technology, and Vendors.

  • Manages and monitors budget and cost-effective measures. Procures necessary products and services for projects and work processes utilizing assigned company credit card (P-card). Creates purchase requests in MAXIMO and ProcureIt. Implements and draws upon blanket purchase orders. Purchases and maintains accurate inventories of company tools, software (all licenses, such as AutoCAD, TechConnect, RISA-3D, Product Design Suite, etc.), and hardware brought and/or assigned to his/her department. Maintains inventory of appropriate parts and ensures obsolescence requirements are met via tracking and notification. Assures proper safety equipment, tools, and procedures are available. Coordinates calibration requirements on all precision equipment and assures other support equipment is readily available.

  • Performs miscellaneous administrative duties such as generating documents and displaying information for executive presentations (PowerPoint), charting ride’s downtimes for reliability analysis, generating and reviewing PMs, tracking compliance reports, and gathering other information as needed for management.

  • Completes assigned technical writing functions, generates and maintains official departmental documentation forms, including Dispos, ECN’s, DCN’s, Bulletins, logs, etc. and assists others with them, as needed. Writes and reviews work procedures in accordance with OEM manuals, UO Engineering, QC, OSHA, ASTM, and Standard Amusement Park Practices. Provides updates and changes to SharePoint.

  • Understands and actively participates in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities.

  • Perform other duties as assigned.

SCOPE: Responsible for developing project management schedules, charts, procedures, and presentations for successful completion of Engineering’s activities, projects, and purchases. This individual must have excellent verbal and written communication skills to be able to interface across Technical Services and other departments.

Requirements

QUALIFICATIONS:

To perform this job successfully, this individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skills, and/or abilities (KSAs) required

Excellent verbal and written communication and interpersonal skills needed, and proficiency in MS Office, MS Project, MAXIMO, ProcureIt, CTS, and SharePoint required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Consistent attendance is a job requirement.

EDUCATION: High school degree or GED is required. Technical school is preferred. Associate’s degree (AA) is preferred in Business Administration, Office Administration, or Engineering Technology

CERTIFICATIONS, LICENSES, REGISTRATIONS: A valid Florida state driver’s license is required

EXPERIENCE: A minimum of 5-7 years of experience in relevant technical coordination and project management is required; A minimum of 3-5 years of experience in theme park and/or ride and show-type technical-related environment is highly recommended; or equivalent combination of education and experience.

ADDITIONAL INFORMATION: To perform this job successfully, this individual should have a basic understanding of mechanical and electrical/control systems. This individual must be able to develop a working knowledge and be able to work in and around all the Rides and Shows.

PHYSICAL DEMANDS: How much on-the-job time is spent in the following physical activities during a work day?

Must be able to regularly (2/3 of the time and more):

  • Sitting for prolonged periods

  • Repetition-using an input device-a keyboard or mouse-in a steady manner

  • Close vision with or without corrective lens. (clear vision at 20 inches or less)

  • Ability to maintain alertness and attentiveness up to 4 hours while working varying hours.

  • Ability to maintain concentration/focus (e.g., ability to interpret the work environment and make decisions on predetermined operating policies and procedure)

Must be able to frequently (1/3 to 2/3 of the time):

  • Talking

  • Balance

Must be able to occasionally (up to 1/3 of the time):

  • Standing for prolonged periods

  • Walking for prolonged periods (including ability to walk at a given pace that is predetermined by a moving sidewalk)

  • Hearing audible alarms, voice commands with background noise

  • Use of hands and fingers to grip, pinch, handle or feel objects, tools or controls

  • Climb Stairs / Ladders

  • Ability to work at heights for prolonged periods of time including heights with or without railings or over open pits greater than 4 feet.

  • Stoop, kneel, crouch or crawl

  • Reach, pull, push with hands and arms above head

  • Reach, pull, push with hands and arms below head

  • Repeating motions more than twice per minute

  • Ability to work in an environment subject to vibrations

  • Lifting up to 20 pounds with control

  • Pushing up to 20 pounds with control

  • Distance Vision with or without corrective lens. (clear vision at 20 feet or more)

  • Color Vision (ability to identify and distinguish colors)

  • Peripheral Vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point)

  • Depth Perception (vision, ability to judge distances and spatial relationships)

  • Ability to Adjust Focus (ability to adjust the eye to bring an object into sharp focus while in changing light conditions e.g., sunshine to indoor or dark conditions)

  • Ability to work in varied light conditions including low or diminished lighting

  • Ability to work in an environment with flashing lights including strobe lamps

  • Will be required to work in confined spaces i.e. Manholes or work pits.

  • Ability to taste

  • Ability to smell

  • Ability to work in wet, humid conditions (non-weather)

  • Ability to work in outdoor weather conditions to include direct sunlight, heat or cold

  • Ability to work in extreme cold (non-weather)

  • Ability to work in extreme heat (non-weather)

  • Will require erecting or working on scaffolding.

  • Will require the use of a motorized company vehicle or a leased or personal vehicle for company business.

  • Will require performing maintenance or servicing of powered (energized) equipment (pneumatic, hydraulic, electrical) LOTO

This position will require a valid Florida state driver’s license.