NBC Universal Sr.Administrative Assistant-Legal (Real Estate Transactions) in Orlando, Florida
Job Number 33504BR
Job Title Sr.Administrative Assistant-Legal (Real Estate Transactions)
Business Segment Universal Studios
Sub-Business Universal Orlando
Posting Category Administrative Support
About Us Universal Orlando® Resort is a universe of opportunities for people who have a lot to offer. It takes a special kind of person to work at Universal Orlando. An individual who knows how to be part of a team. Someone with a sense of fun who's serious about their work. A person who knows it doesn't take magic to put a smile on a guest's face… it takes hard work, dedication, knowledge and just the right amount of Universal attitude. Whether you're serving food, working in an office, maintaining equipment, performing in costume or operating a ride, you won't just be "doing a job." You'll be creating memories for our guests that will last a lifetime. Are YOU that kind of person?
Career Level Experienced
Country United States
SUMMARY: Ensures a fluid work environment within the office of the Director by performing administrative/clerical and office management duties. Uses initiative and good judgment; works independently with little supervision and maintains strict confidentiality.
*Experience assisting with domestic and/or international real estate and commercial transactions highly desired.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Provides administrative for the Director, including electronic filing, copying, scheduling appointments and organizing meetings. Drafts, reviews and prioritizes correspondence for handling or response.
Screens incoming calls and emails, and takes appropriate actions by directing the call to the appropriate party. Maintains Director and Attorneys’ calendars, makes all necessary arrangements for appointments and travel meetings.
Develops and maintains reports, databases and files as appropriate.
Prepares expense reports.
Using appropriate computer programs to create, analyze, compile, update and maintain department contracts, correspondence and/or reports. Incorporating data/contracts/information into and retrieving data/contracts/information from such systems. Disseminating confidential data/information to the appropriate parties as requested by attorneys. Perform all duties while maintaining a high degree of confidentiality, discretion, diplomacy and respect.
Perform other duties as assigned.
Understand and actively participate in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities.
SCOPE: Job is to ensure the smooth operation of the Legal Department, answering and prioritizing phone calls and correspondence; ensuring the attorneys stay on schedule. Job requires a high degree of tact and confidentiality; often corresponds with guests and executives throughout the company.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities (KSAs) required (examples: knowledge of specific aspects of an industry, technical knowledge and/or skills, communication skills, analytical skills, problem solving ability, multi-tasking ability…).
Department Administration, Microsoft Office, Electronic Records Maintenance, Planning & Scheduling, Typing, Communicate Clearly with Team, Customer Service Orientation, Flexibility, Organization skills, Provides Direction, Writing, Current on industry trends
LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information to management and executives.
MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to perform these operations using units of American money and weight measurement, volume, and distance. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to compute rate, ratio, and percent and to draw and interpret spread sheets.
REASONING ABILITY: Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
OTHER SKILLS AND ABILITIES: Must be able to type 50 wpm. Three years computer experience required. Must be proficient in MS Word and MS Outlook.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Consistent attendance is a job requirement.
EDUCATION: High school degree or GED is required. Bachelor’s degree in related field is preferred.
Experience assisting with domestic and international real estate and commercial transactions, including land use and real estate development matters, complex real estate and commercial agreements, compliance requirements, contractual obligations and dispute resolution preferred.
EXPERIENCE: 3-5 Years experience as a Legal Assistant with a law firm or corporate/government legal department preferred; or equivalent combination of education and experience.
ON-THE-JOB TRAINING: Three days learning company policies and procedures.
Your talent, skills and experience will be rewarded with a competitive compensation package.
We regret, due to the volume of responses, only applicants of interest will be contacted. Universal is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Universal Orlando via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Universal Orlando HR/Recruitment will be deemed the sole property of Universal Orlando. No fee will be paid in the event the candidate is hired by Universal Orlando as a result of the referral or through other means.
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