NBC Universal Administrative Assistant, Intellectual Property in Universal City, California

Job Number 36326BR

Job Title Administrative Assistant, Intellectual Property

Business Segment Staff

Sub-Business Corporate Legal

Posting Category Legal & Business Affairs

About Us NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

Career Level Experienced

Country United States

State/Province California

City Universal City


Role Purpose

The Administrative Assistant will provide administrative support to the SVP and team in the Corporate Intellectual Property Department.


  • Coordinate departmental workflow and provide administrative support in a high volume intellectual property department.

  • Administrative duties include phones, scheduling, filing, billing, and data entry.

  • Serve as liaison with other teams internally at NBCUniversal to ensure Brands and Content IP team processes are flowing smoothly.

  • Coordinate department billing and purchase orders, partnering with Accounting as needed.

  • Develop and maintain relationships with executives and assistants throughout NBCUniversal and Comcast; demonstrate flexibility, patience and persistence in routinely scheduling meetings, calls and appointments

  • Prepare expense reports, and keep accurate and timely expense account records

  • Coordinate travel arrangements (domestic and international) and manage unexpected changes

  • Compose, edit and proofread correspondence, reports, memos, presentations, spreadsheets and other documents

  • Coordinate intradepartmental meetings and events

  • Additional duties as requested


Basic Qualifications

  • Bachelor’s Degree preferred

  • Minimum 2 years of experience in an administrative support role

  • Proficiency in Microsoft Word, Outlook, Powerpoint and Excel

  • Experience with legal and billing database toolsEligibility Requirements

  • Interested candidates must submit a resume/CV online through nbcunicareers.com to be considered

  • Must be willing to work in Universal City, CA

  • Must be willing to submit to a background investigation

  • Must have unrestricted authorization to work in the United States

Desired Characteristics

Desired Characteristics

  • Consummate team player and collaborator

  • Excellent oral and written communication, strong grammar, time management and organizational skills

  • Excellent interpersonal and multi-tasking skills

  • Good letter-writing, and status report maintenance skills a must.

  • Professional and courteous telephone manner

  • Experience working in a fast-paced environment

  • Excellent attention to detail

  • Familiarity with the concept of "privileged and confidential"

We are an equal opportunity employer, offering a great work environment, challenging career opportunities, professional training and competitive compensation. Clickto view the NBCUniversal Candidate Privacy Statement.