NBC Universal Administrative Assistant in Universal City, California

Job Number 36347BR

Job Title Administrative Assistant

Business Segment Filmed Entertainment Group

Sub-Business Film Theatrical Marketing

Posting Category Marketing

About Us NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

Career Level Experienced

Country United States

State/Province California

City Universal City


Essential Responsibilities:

  • Administers clerical duties such as managing boss’ contacts and calendar, coordinating travel, processing expenses, filing and covering phones

  • Assists with the creation of memos and documents such as screening reports and quote documents

  • Monitors various national and regional publications for breaks relating to all Universal projects

  • Facilitates print and broadcast breaks and tune-ins

  • Facilitates billing and creating POs

  • Creates and process TRs

  • Maintains press RSVPS for screenings

  • Assists with spotting celebrity guest on the red carpet at premiere

  • Assists with the execution of press events including junkets, screenings, set visits and industry conventions

  • Assists with press check in at publicity screenings, press kits, and maintains attendance lists

  • Creates distribution lists (internal and filmmaker)

  • Books travel for filmmakers

  • Services publicity reports and screening memos to internal executives

  • Reconciles P Card

  • Books screening rooms and theaters for recruited audiences

  • Maintains upkeep of contact lists.


Basic Qualifications:

  • 2+ years of experience in the entertainment industry specifically within marketing, promotions or publicity.

  • An individual seeking this position should have past experience working with multiple clients, departments, etc

  • Strong written and communication skills at all levels

  • Excellent computer skills

  • Working knowledge of Microsoft based software: Outlook, Word and Excel

  • Flexibility to maintain ever-changing schedules and itineraries

  • Extremely detailed and organized

  • Able to work well under pressure and be flexible in an ever-changing environmentEligibility Requirements:

  • Interested candidates must submit a resume/CV online to be considered

  • Must have unrestricted work authorization to work in the United States

  • Must be willing to join Local OPEIU L174 Union

  • Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program

Desired Characteristics

  • 4-year college degree in marketing or related field is preferred but not required

We are an equal opportunity employer, offering a great work environment, challenging career opportunities, professional training and competitive compensation. Clickto view the NBCUniversal Candidate Privacy Statement.