NBC Universal Administrative Assistant in Universal City, California
Job Number 35856BR
Job Title Administrative Assistant
Business Segment Filmed Entertainment Group
Sub-Business Film Theatrical Marketing
Posting Category Marketing
About Us NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.
Career Level Experienced
Country United States
City Universal City
Assistant to VP of Still Department
The Administrative Assistant supporting the VP Still Department is primarily responsible to assist this executive with both administrative support and organization of photographic assets. The individual may also provide support to Senior Photo Editor and department Manager. Candidate must be an enthusiastic team player, detail oriented self-starter with exceptional follow through skills and ability to multi-task under pressure.
Answering phones, distributing mail, keeping schedules, filing, maintaining supply cabinet
Create and maintain cast/crew, contact and information documents for all film titles
Write up photo orders, file proofs and catalogue talent approvals
Assist with sending and receiving photographer hard drives for 5-10 films to and from locations worldwide
Assist with administrative oversight of on-line talent approvals
Work with internal Digital Asset Management system
Embed digital files via PhotoShop with caption information for press requests and track usage of images
Watermark images via PhotoShop for reference
Use Adobe Acrobat to create PDF reference sheets
Assist with organizing print files, creating ID sheets and help with archiving assets
Maintain event photographer list and manage RSVP’s for events
Work with photographers at events
Liaise with company-wide departments to facilitate and assist with fulfilling requests
Minimum 2 years relevant administrative experience in the entertainment industry, public relations, marketing or related field.
Past experience with management of photographic assets in studio still department, Production Company, advertising agency, photographic lab or editorial capacity
Strong computer skills with proficiency in Microsoft based software including Word, Outlook and Excel.
Working knowledge of Adobe based software including PhotoShop, Lightroom or AcrobatEligibility Requirements:
Interested candidates must submit a resume/CV online to be considered
Must have unrestricted work authorization to work in the United States
Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program
Ability to effectively multi-task under pressure and prioritize to accommodate frequently changing deadlines
Must be extremely organized and detail oriented
Must take initiative with minimal direction using available resources to problem solve
Must possess excellent interpersonal and written communications skills
Capable of building and maintaining strong working relationships both internally and with outside vendors and agencies
Working knowledge of FPT site image transmission a plus
We are an equal opportunity employer, offering a great work environment, challenging career opportunities, professional training and competitive compensation. Clickto view the NBCUniversal Candidate Privacy Statement.