NBC Universal Administrative Coordinator in Universal City, California

Job Number 35062BR

Job Title Administrative Coordinator

Business Segment Staff

Sub-Business Corporate Legal

Posting Category Legal & Business Affairs

About Us NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

Career Level Experienced

Country United States

State/Province California

City Universal City


Role Purpose

The Administrative Coordinator is responsible for supporting the Content & Production Risk team within the NBCUniversal Law Department. This role is based in Universal City, California. The ideal candidate will be professional, highly energetic and personable with a superior attention to detail. Responsibilities include, but are not limited to, the following:


  • Arrange and schedule numerous meetings involving executives at all levels; maintain and update calendar; develop and maintain relationships with executive assistants throughout the company; demonstrate flexibility, patience and persistence in routinely rescheduling meetings.

  • Answer phones professionally, and take messages as required.

  • Maintain strict confidentiality and professionalism along with a positive attitude.

  • Coordinate staff meetings, conferences and client meetings as necessary.

  • Arrange complex logistics for multiple-attendee and multiple-location meetings (including Telepresence and slide presentation set-ups).

  • Prepare and process corporate and p-card expense reports and reconciliations in accordance with Company policy guidelines; process outside counsel invoices.

  • Prepare for presentations as directed, including preparation of both electronic and hard copy files; coordinate audio/visual needs for critical meetings.

  • Arrange travel and all accommodations including comprehensive and detailed itineraries. Process travel expenses and reimbursements and keep accurate and timely expense account records.

  • Handle general office and administrative tasks, including the ordering of miscellaneous supplies, assisting other members of the department, and providing backup for co-workers.

  • Manage administrative and coordination aspects of special projects as designated including planning and organizing internal events.

  • Conduct Internet and other research as needed.


Basic Qualifications

  • Minimum of 2 years of experience working in a corporate environment

  • College degree and/or equivalent work experience required

  • Expertise in Microsoft programs including Outlook, Word, PowerPoint, and Excel.Eligibility Requirements

  • Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered

  • Must be willing to work in Universal City, CA

  • Must have unrestricted work authorization to work in the United States

Desired Characteristics

Desired Characteristics

  • Demonstrated interest in media industry or legal field.

  • Superior organizational, problem-solving, and administrative skills, with the ability to multitask and prioritize work, as demonstrated by previous corporate office experience.

  • Previous experience performing administrative assistant responsibilities in a fast-paced environment.

  • Strong interpersonal and communication skills, including a professional phone manner and in-person presence; experience as a team player; and ability to develop and maintain good working relationships with other executive assistants and individuals across the company.

  • Excellent attention to detail and willingness to take initiative; problem-solver and self-starter who is organized and able to work without close supervision.

  • Demonstrated ability to assume greater responsibility as circumstances dictate.

  • Demonstrated ability to be flexible in a rapidly changing business environment.

We are an equal opportunity employer, offering a great work environment, challenging career opportunities, professional training and competitive compensation. Clickto view the NBCUniversal Candidate Privacy Statement.