NBC Universal Business Affairs Coordinator in Universal City, California

Job Number 34531BR

Job Title Business Affairs Coordinator

Business Segment NBC Entertainment

Sub-Business NBC Ent Business Operations

Posting Category Legal & Business Affairs

About Us NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

Career Level Experienced

Country United States

State/Province California

City Universal City

Responsibilities

The primary function of the Business Affairs Coordinator is to efficiently support two (2) Business Affairs executives at NBC Entertainment and Universal Television Studios in their day-to-day job responsibilities, while demonstrating an ability to work independently and meet tight deadlines. Solid time management and multi-tasking skills are essential. Position requires an individual who is highly organized, exhibits excellent judgment, is a self-starter and has an ability to work with a high level of detail, while interfacing with a variety of creative clients and high level executives (internally and externally). Additionally the individual will handle heavy call volume/correspondence/drafting/invoice processing. A high degree of confidentiality and discretion are expected in regards to all matters and documents.

Essential Functions/Responsibilities:

  • Draft basic form agreements, revise/redline/proofreading of agreements, writing correspondence, scheduling meetings, processing expense reports, heavy filing, arranging travel, and other administrative duties as assigned. Maintaining and updating of weekly status reports. Developing and implementing office systems and procedures, which support the overall department’s needs and those of the executives to which this position reports.

  • Determine importance of meeting requests and schedule accordingly.

  • Processing and administering invoices and payments for various vendors and talent, ensuring timely and accurate processing.

  • Act as liaison with all internal and external offices. Ability to strategically problem solve and find solutions, as required.

  • Manage the distribution of office correspondence, contracts/memos and incoming calls.

  • Manage special projects as designated, specifically, dealing with administrative and coordination issues.

  • May provide administrative support to other members of the Business Affairs team.

Qualifications/Requirements

Basic Qualifications:

  • Minimum 2 years of prior business affairs or business and legal affairs experience in TV or features supporting senior executives.

  • Minimum 3 years experience using Microsoft Office (Word, Excel, Outlook, etc.)

  • Bachelors degree or higherEligibility Requirements:

  • Interested candidates must submit a resume/CV through nbcunicareers.com to be considered

  • Must be willing to work in Universal City, CA

  • Willingness to work overtime with short notice and be flexible with hours (regular shift 9:30am-6:30pm).

  • Must have work authorization to work in the United States.

  • Must be 18 years or older.

  • Must be covered by Solutions, NBCU's Alternative Dispute Resolution Program

Desired Characteristics

Desired Characteristics:

  • Business Affairs or Business and Legal Affairs experience in TV (preferably at a studio or network) supporting senior executives.

  • A team player with strong work ethic.

  • Strong written and communication skills.

  • Highly motivated self-starter.

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