NBC Universal Executive Assistant in Universal City, California

Job Number 36592BR

Job Title Executive Assistant

Business Segment Filmed Entertainment Group

Sub-Business Film Theatrical Marketing

Posting Category Marketing

About Us NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

Career Level Experienced

Country United States

State/Province California

City Universal City


Role Summary:

The Executive Assistant is responsible for managing schedules, coordinating meetings and handling travel arrangements for the Co-President Worldwide Marketing, Universal Pictures.

Essential Responsibilities:

  • Manages complex schedule and coordinates meetings with internal and external parties utilizing multiple calendars, often balancing very strict demands of high-level filmmakers and studio heads, and anticipating problems and conflicts in advance

  • Coordinates travel schedules and arrangements, collects required travel documentation

  • Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card

  • Maintains proper recordkeeping and filing system for all work

  • Composes and types routine e-mail correspondence

  • Oversees department-wide conference room bookings

  • Performs basic administrative tasks, e.g. photocopying and filing

  • Assists other department members as necessary and serves as back up for the desk of President of Worldwide Marketing

  • May assist in making arrangements for temporary help, storage, etc.

  • Handles extremely heavy phones, and acts as back up for the marketing team

  • Maintains contact lists


Basic Qualifications:

  • Minimum 3 years of experience supporting a senior level executive

  • Proficient in Microsoft Word, Outlook, PowerPoint, Adobe, and Excel

  • Knowledge of all basic office equipment required

  • Bachelor's degree (or a High School Diploma/GED and a minimum of 5 years of executive assistant experience) Eligibility Requirements:

  • Interested candidates must submit a resume/CV online to be considered

  • Must have unrestricted work authorization to work in the United States

  • Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program

Desired Characteristics

Desired Characteristics:

  • Bachelor's degree preferred

  • Excellent verbal and written communication skills

  • Initiative - Demonstrate initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision

  • Detailed Oriented - Pays attention to multiple details and multiple tasks while minimizing errors

  • Organization - In order to manage multiple tasks effectively, must be organized in approach and execution of work

  • Team Player - Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas

  • Confidentiality - Must be able to maintain department business with the utmost confidentially

  • Flexibility - Demonstrates experience working in, and a positive attitude toward a rapidly changing business environment

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