NBC Universal Executive Assistant in Universal City, California

Job Number 34542BR

Job Title Executive Assistant

Business Segment Filmed Entertainment Group

Sub-Business Film Headquarters

Posting Category Communications

About Us NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

Career Level Experienced

Country United States

State/Province California

City Universal City

Responsibilities

Essential Responsibilities:

  • Supports the Executive Vice President, Global Communication, Universal Filmed Entertainment and West Coast Corporate Affairs, NBCUniversal who oversees all internal and external communications for Universal’s film division and NBCU West Coast Corporate Affairs.

  • Serve as the initial point of contact for both departments internally and externally on behalf of the EVP.

  • Coordinates and schedules meetings and presentations (using MS Outlook calendaring system) including sending attendee invitations, handling logistical details (directions, parking, travel itineraries, ordering meals and/or equipment), gathering and preparing necessary presentation materials). Uses initiative to schedule appointments and meetings based on personal knowledge of workload and priorities.

  • Screen telephone calls, visitors, letters, and answer routine questions. Use judgment to handle inquiries from vendors, candidates, and employees to resolve concerns/issues, as necessary.

  • Provide support to the EVP in the areas of travel, scheduling and daily needs such as implementing phone calls, conference calls and engagements

  • Must have excellent verbal and written communication skills. Able to research, compose, proofread and edit correspondence and other written work

  • Prepare Travel & Expense Reports and ensures all T&Es are submitted on time and reimbursements made.

  • Responsible for administrative duties including SAP-related accounting and office management (filing, ordering department supplies, expenses, etc.)

  • Able to establish and maintain good working relationships with individuals internally and externally; diplomacy is a must.

  • Interface with other divisions of the company to ensure that all requests are being met and inform the EVP of any potential challenges.

  • Assist in multiple capacities with special projects such as premieres, community initiatives, employee activities and special events.

  • Proactive in keeping abreast of industry developments and company news to keep EVP apprised of all breaking news and monitor for relevant coverage throughout the day.

  • Perform other related duties to support the team as requested by management.

  • Handle confidential information with discretion.

  • Must be able to work at a fast pace while managing multiple tasks and maintaining a professional attitude.

  • Excellent decision-making capabilities and ability to be flexible in work environment.

  • Make recommendations about tasks and execute them with minimal direction.

  • Self-starter with high energy who is able to initiate projects and see them through to completion.

  • Meticulous attention to detail and ability to prioritize effectively.

  • Superior organizational skills and strong multi-tasking abilities.

  • Solid leadership and team-building skills.

  • Must be a strong team player and be willing to assist teams in various tasks.

Qualifications/Requirements

Basic Qualifications:

  • College degree required.

  • A minimum of one year office or reception experience. Internships or agency experience a plus.

  • Proficiency in Microsoft Word, Excel, Outlook, and other applications.

  • Fundamental understanding of news outlets covering the entertainment industry.

  • Ability to multitask while handling significant incoming calls and requests.

  • Ability to cultivate relationships with key staff.

  • Understanding of and interest in all relevant social media platforms.Eligibility Requirements:

  • Interested candidates must submit a resume/CV online to be considered

  • Must have unrestricted work authorization to work in the United States

  • Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program

Desired Characteristics

  • Excellent verbal and written communication skills.

  • Demonstrates initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision.

  • Pays attention to multiple details and multiple tasks while minimizing errors.

  • Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas.

  • Must be able to maintain department business with the utmost confidentially.

  • Demonstrates experience working in, and a positive attitude toward a rapidly changing business environment.

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