NBC Universal Coordinator, Facility – Universal Creative in Orlando, Florida

Coordinator, Facility – Universal Creative

Job ID: 506072



Universal Creative is seeking unique and bold talent to grow with us as we envision, design and deliver innovative attractions, exhilarating experiences, world-class resorts and immersive parks around the globe. Join us in creating a Universe of fun!

Universal Creative is seeking unique and bold talent to grow with us as we envision, design and deliver innovative attractions, exhilarating experiences, world-class resorts and immersive parks around the globe. Join us in creating a Universe of fun!

JOB SUMMARY : The Facility Coordinator is primarily responsible for preparing and managing all overall facility project correspondence as well as the overall administrative and document controls, clerical functions that are critical to the development of large multi-faceted themed attractions and ensuring these are completed in accordance with established policies and procedures. This includes the oversight of all the related project development, facility and construction functions, including accurate and timely entry of action items and/or processes; Note Vault construction daily reports, project meeting minutes, project scope records; and tracking systems for Project Team.


  • Initiates and manages various action items or processes. This includes, but is not limited to Document Controls, A&E, General Contractor, and any tier Sub Contractor Meeting Minutes, Request for Information (RFIs), Notices, Transmittals, Correspondence, Spreadsheets, Draft Contracts / Agreements, NoteVault Construction Daily Reports and Close Out Documentation based on established policies and procedures

  • Coordinates with other department coordinators as required to ensure full information integration within the entire project team and reviews all project status data as received from the Responsible Individuals (RIs) in order to report status updates to Project Management on an on-going basis. Data is critical to monthly senior management reporting.

  • Partners with the Legal Dept to communicate with contractors/vendors as needed by providing project updates, scope revisions and schedule changes to ensure contractors/vendors remain informed on project status at all times

  • Partners with Finance to ensure accurate commitment of project expenditures and to administer invoices and payments according to contractual obligations and ensures timely and accurate processing.

  • Responsible for identifying ways to improve the efficiency/accuracy of the project documentation process which is critical to maintenance of overall project schedule .

  • Prepares overall project correspondence. Assists with the implementation and compliance of established project documentation policies and procedures

SCOPE: Works within the project management system (Prolog) for the assigned project; produces and provides correspondence and coordination between Universal and Contractors/Vendors; and ensures the distribution of fully integrated information across the various project divisions


  • High school degree or GED is required.

  • Bachelor’s degree in Construction Management or Accounting is preferred.


  • Minimum of 3-5 years project management / construction related experience; or equivalent combination of education and experience.

  • Proficient in use of Microsoft Office software required and Prolog management system preferred.


  • Familiarity with standard concepts, practices and procedures within the construction field.

  • Strong and effective communicator, both verbally and written, with ability to interface with various departments of the company, as well as outside vendors and contractors

  • Possess good organizational, analytical and problem solving ability.

  • Detail oriented with proven ability to orchestrate and execute multiple activities simultaneously in a fast-paced environment using resources effectively and efficiently.

  • Represent the company at all times with high moral and ethical conduct

  • Proven ability to work independently with little to no direction and maintain a strong focus on business priorities and be persistent in follow-through.

  • Consistent attendance is a job requirement.

Your talent, skills and experience will be rewarded with a competitive compensation package.

Universal is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Universal Orlando via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Universal Orlando HR/Recruitment will be deemed the sole property of Universal Orlando. No fee will be paid in the event the candidate is hired by Universal Orlando as a result of the referral or through other means.


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