NBC Universal Coordinator, Project – Universal Creative in Orlando, Florida

Coordinator, Project – Universal Creative

Job ID: 506029

Administration – Other


Universal Creative is seeking unique and bold talent to grow with us as we envision, design and deliver innovative attractions, exhilarating experiences, world-class resorts and immersive parks around the globe. Join us in creating a Universe of fun!

JOB SUMMARY : The Project Coordinator is primarily responsible for managing the overall administrative and clerical functions that are critical to the development of large multi-faceted themed attractions and ensuring these are completed in accordance with established policies and procedures. This includes the oversight of all the related project functions, including accurate and timely entry of action items and/or processes into Prolog; database maintenance; project scope records; and tracking systems for attraction development issues.


  • Initiates and manages various action items or processes in the project management system, Prolog. This includes, but is not limited to Request for Proposals (RFPs), Cost Commitment Requests (CCRs), Notices, Transmittals, Payment Schedules, and Close Out Documentation based on established policies and procedures

  • Coordinates the Engineering/Technical, Facility, Creative, Finance and Legal groups as required to ensure full information integration within the entire project team and reviews all project status data as received from the Responsible Individuals (RIs) in order to report status updates to Project Management on an on-going basis. Data is critical to monthly senior management reporting.

  • Partners with the Legal Dept to communicate with contractors/vendors as needed by providing project updates, scope revisions and schedule changes to ensure contractors/vendors remain informed on project status at all times.

  • Partners with Finance to ensure accurate commitment of project expenditures and to administer invoices and payments according to contractual obligations and ensures timely and accurate processing.

  • Responsible for identifying ways to improve the efficiency/accuracy of the project documentation process which is critical to maintenance of overall project schedule.

  • Prepares overall project correspondence. Assists with the implementation and compliance of established project documentation policies and procedures.

SCOPE: Supervises the project management system (Prolog) for the assigned project; produces and provides correspondence and coordination between Universal and Contractors/Vendors; and ensures the distribution of fully integrated information across the various project divisions.


  • High school degree or GED is required.

  • Bachelor’s degree in Construction Management or Accounting is preferred.


  • Minimum of 3-5 years project management / construction related experience; or equivalent combination of education and experience.

  • Proficient in use of Microsoft Office software required and Prolog management system preferred.


  • Familiarity with standard concepts, practices and procedures within the construction field.

  • Strong and effective communicator, both verbally and written, with ability to interface with various departments of the company, as well as outside vendors and contractors

  • Possess good organizational, analytical and problem solving ability.

  • Detail oriented with proven ability to orchestrate and execute multiple activities simultaneously in a fast-paced environment using resources effectively and efficiently.

  • Represent the company at all times with high moral and ethical conduct

  • Proven ability to work independently with little to no direction and maintain a strong focus on business priorities and be persistent in follow-through.

  • Consistent attendance is a job requirement.

Your talent, skills and experience will be rewarded with a competitive compensation package.

Universal is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Universal Orlando via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Universal Orlando HR/Recruitment will be deemed the sole property of Universal Orlando. No fee will be paid in the event the candidate is hired by Universal Orlando as a result of the referral or through other means.


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