NBC Universal Sr. Administrative Assistant – Legal (Universal Creative) in Orlando, Florida

Sr. Administrative Assistant – Legal (Universal Creative)

Job ID: 247413

Clerical/Administrative Support

Orlando,FL

Universal Creative is seeking unique and bold talent to grow with us as we envision, design and deliver innovative attractions, exhilarating experiences, world-class resorts and immersive parks around the globe. Join us in creating a Universe of fun!

JOB SUMMARY : Provides advanced clerical and computer support to Director and/or Assistant Director.

MAJOR RESPONSIBILITIES:

  • Generates department correspondence and/or reports. Coordinates with other departments and companies offices the acquisition of information needed for special projects and meetings. Develops material for supervisors’ use in responding to requests or requirements.

  • Utilizes MS Word and Excel to analyze, compile, update and maintain department correspondence and/or reports. Disseminates data/information to the appropriate parties. Prepares expense reports. Creates presentations and materials for special projects using MS PowerPoint and other computer programs

  • Reads and routes incoming mail. Processes outgoing mail. Disseminates sensitive materials to the appropriate areas.

  • Maintains calendars; coordinates meetings; and sets appointments. Make travel arrangements.

  • Answers telephones providing information requested or directs calls to the appropriate party. Greets visitors to the department and directs to appropriate party.

  • Maintains department files.

  • Provides direction, guidance, and/or training to department, clerical support.

SCOPE: Ensure the smooth operation of the department, answering and prioritizing phone calls and correspondence. Job requires a high degree of tact and confidentiality; often corresponds with guests and executives throughout the company.

EDUCATION: High school degree or GED: is required. Bachelor’s degree is preferred.

EXPERIENCE: 3-5 Years experience as a Legal Secretary with a law firm or corporate/government legal department required; or equivalent combination of education and experience. Must be proficient in MS Word and Excel; Proficiency in MS PowerPoint and SharePoint preferred; or equivalent combination of education and experience.Proficiency with telecommunication devices (e.g., iPhone) preferred.

ADDITIONAL INFORMATION: Must be able to work in a high-paced environment handling multiple tasks at the same time; and must maintain confidentiality of projects, legal and business information at all times.

Your talent, skills and experience will be rewarded with a competitive compensation package.

Universal is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Universal Parks & Resorts via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Universal Parks & Resorts HR/Recruitment will be deemed the sole property of Universal Parks & Resorts. No fee will be paid in the event the candidate is hired by Universal Parks & Resorts as a result of the referral or through other means.

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